Construction software applied to process
Project certifications
A system for project certifications should reduce administrative work and increase traceability, not move the same sheets to another screen. The key is to connect budget or contractual price schedule, measurement from origin, measurement for the period, and previous certifications within the context of each project.
A workflow that reflects how the construction company works
Project certifications must adapt to a real workflow of measuring executed work with the contractual criterion, valuing each unit with its price, and separating cumulative, previous, and period, not force creating administrative tasks that no one needed. Bloqbase allows starting from the process and using technology as support.
Useful information at the moment of deciding
For project certifications, budget or contractual price schedule, measurement from origin and measurement for the period must be available before the decision, not after closing. Centralizing context reduces wait times and prevents a meeting from becoming a data search.
Priorities based on impact
Project certification tracking can focus on amount from origin, amount previously certified, period amount, and withholding and deductions to order exceptions by effect and next action. The goal is to help the responsible party decide where to intervene first.
Documents and linked records
A project certifications file has more value when it is linked to the project, the responsible party, and the status that uses it. That relationship avoids duplicate folders and allows going from the decision to documentary support.
Measurable implementation
A project certifications test should check how many steps still require manual copying, how many exceptions can be reconstructed, and whether users find the status without asking another person. Those signals are more useful than a list of features.
Growing without losing traceability
When the same project certification process is used across multiple projects, common criteria facilitate supervision and learning. Bloqbase can maintain that structure without mixing data or responsibilities of each project.
Before and after
Frequently asked questions
What distinguishes a project certification system from a shared folder?
A folder saves files; a project certification system also links statuses, responsible parties, dates, and references to know what is current and what action is missing.
Is it necessary to change the entire project certification process?
No. Digitalization should preserve the rules that work and correct the points where context is lost, information is duplicated, or there is no clear responsible party. In Project certifications, it is useful to validate this criterion with the workflow, responsible parties, and actual project data before extending it to other processes.
What risk is there in implementing project certifications too quickly?
Creating forms that the team does not use and ending up maintaining the new system alongside previous sheets. Gradual implementation allows removing duplicates only when the workflow is validated. In Project certifications, it is useful to validate this criterion with the workflow, responsible parties, and actual project data before extending it to other processes.
How is access to project certification information controlled?
The design must separate who needs to consult, record, review, or approve. The need for permissions depends on the process and the level of responsibility of each user. In Project certifications, it is useful to validate this criterion with the workflow, responsible parties, and actual project data before extending it to other processes.
What should be traced in project certifications?
The origin of the information, relevant changes, responsible party, status, and evidence of closure. These elements allow reviewing a decision without depending on informal conversations. In Project certifications, it is useful to validate this criterion with the workflow, responsible parties, and actual project data before extending it to other processes.
What is a partial project certification and why is it important?
A partial project certification translates executed and accepted units into an economic amount for a specific period. Its proper management allows separating facts, forecasts, and approvals, which is essential for making informed decisions and avoiding misunderstandings in the construction process.
How are withholdings managed in project certifications?
Withholdings in project certifications must be properly documented to ensure that decisions made are clear and traceable. It is fundamental that the team knows the process, from measurement to approval, to avoid errors such as duplicating certified units or confusing certifications with payments.
What is the difference between a project certification and an invoice?
A project certification translates executed and accepted units into an economic amount for a specific period, while an invoice is a document that requests payment for those services. The certification must contain sufficient detail to justify decisions, especially in cases affecting schedules, costs, or quality.
What is a valued list of project and why is it important?
A valued list of project breaks down executed units and their valuation, serving as an essential control for project certification and follow-up. Keeping this information organized and updated allows making informed decisions and avoids confusion among the different teams involved in the project.
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